Any external caterer must meet with the events managers to ensure there is clear understanding of what the buildings policies are. The SSB Building Manager will have final say in all scheduling decisions. If you do choose to bring refreshments intothe Department Conference Room, please set them up on the tables located in the back of the room. The University Unions serves to meet your meeting and event needs. Each reservation must be made on the hour or half-hour and be at least 1 hour (60 minutes) in duration. Projector, Media Console, Doc Cam, Classroom. If you need to modify or cancel an existing room reservation, send email to roomschedule@cs.utexas.edu. Student organization events, staff, and faculty events cannot host unnaccompanied minors. 790 fixed seats in orchestra level and 360 in balcony. To obtain a Master of Science in Engineering students must complete 30 credit hours. Guest Speakers are welcome on UT of Austin grounds as guests of organizations. This can be done within an existing or new appointment by selecting Scheduling Assistant > Add Room(s). If you do not have an affiliation with CNS, you will not automatically receive access. Our office does not have linens or decorations for events in the WCP. Authorized representatives of Registered Student Organizations and UT Austin department staff may reserve the rooms. For technical issues, contact CNS Classroom Technology by submitting a helpdesk ticket or call 512-232-9173. Organized and/or amplified sound is not permitted during normal working hoursin any public areas on any level unless it is used for an event that has been approved by the Student Services Building Policy Committee. The room has 12-16 seats and is available to the UT Community. SERVICE ALERT: The UFCU Room at the Perry-Castaeda Library will be closed on Sunday, March 5, for an event. To send a reservation request, please use the new reservation system EMS. For example, open flames are not permitted, and hanging of lights, signs and decorations needs special tape. Wrap-Around Covered Patio, Benches, Tables With Seating (Good For Tabling Events). College of Liberal Arts WCP doesnt provide parking. The "person in charge" must be a full time faculty or staff member and should be aware that they, as well as their department, will assume responsibility for any complaints, conflicts, or issues which occur during the time of the event. GPC buildings and facilities transition to restricted access hours at 7:00pm on weekdays and at all times on weekends/holidays. This means that the time of your event is outside the determined building hours. Students may reserve Group Study Rooms online in 1 hour blocks for up to 4 hours per week during times PCL is open. If you have any further questions regarding room reservations, please contact vp.operations@sec.engr.utexas.edu. Please submit forms a minimum of two weeks prior to the event. (EER) Engineering Education and Research Center: 0.604: 6: This room in the NI Student Project Center has 6 seats and is available to the CSE community, with priority given to Longhorn Maker Studio groups. There are two catering options. Why do I get the Conflicts with another booking message? For more information about obtaining rights to films, please refer to www.mplc.com. If interested in a building tour please contact our hospitality desk at 512-475-7739. PAI 5.41 is not available for reservation by students. You have many options to update your reservation details, cancel your reservation, cancel specific booking dates or add new booking dates. ASE Meeting SpacesASE Meeting Spaces include the Department Conference Room, Team Meeting Rooms, Focus Rooms, and Huddle Rooms. Leave a GPC for the class or exam following. Texas Today: UT Events & Announcements Calendar Engineering Education and Research Center (EER) Please visit the Protect Texas Together website for the latest campus information on COVID-19. Walk up groups take precedence over individuals. Yes. Reservations outside of these dates will not be accepted. Read about members of our diverse and distinguished alumni community. 512-471-1199comm-help@austin.utexas.eduhttps://moody.utexas.edu/technology, SZB Nor are the rooms to be used for study sessions. Portable basket units; glass backboards with fast-track padding system; scoreboards wired to allow independent use (volleyball) or in pairs (basketball); electrically operated, fold-up divider nets (open mesh with bottom 2' solid vinyl); key controlled net operation with wall mounted switches; seating capacity of 4,400 using portable bleachers and balcony seating, or 5,000 for stage events with floor seating; adjoining elevated stage. The PCL Presentation Practice rooms are private, reservable spaces where groups of 2 or more can collaborate and UT Graduate Students: Reserve a room. Reservations will include a 15 minute set up and clean up. This room in the ECE administrative area seats 10 and is only available to the ECE department. All meeting rooms are self-service and should be cleaned/reset by the users. POB 6.442 Web Conference Room Faculty Lounge (POB 6.102) The official first day for submitting reservation requests for Spring and Summer semesters shall be the first Tuesday in November. To make these arrangements, please email WCPevents@utexas.edu. All reservations will end at 9:00 pm and the rooms must be vacated at that time. Our office does not schedule these spaces. Benches, Tables With Seating, Grills, Bike Rack, Trees, Light Posts. Do NOT place hot food or serving dishes onto any conference room tables, and please clean the tables and chairs after use.Clean-UpThe requester should make sure that all tables, chairs and equipment are clean (please wipe down dirty tables, chairs, etc.) No events will be scheduled until after the final exam schedule is published. Permanent building occupants shall have five working days prior to the official Mazevoopening date to make any room reservation requests through Mazevo. Seminar Room with tables, chairs, and chalkboards. Should your event require parking in order to drop off or pick up decoration or reservation equipment, please coordinate with the reservations office in order to ensure that we can accommodate your arrival for drop off/pick up. Be sure you are familiar with the Reservation Guidelines (at the bottom of this page) before booking a room to avoid any delays or scheduling problems. The event calendar appears in EMS and the unavailable times will be marked out in blue so that you will be able to see what times the rooms are not in use. Only GPCs reserved through our system will be unlocked. These spaces have special policies and are of higher demand. You'll be required to submit a form to use the space. (WCP) William C. Powers, Jr. Student Activity Center, Moveable Chairs, Moveable tables, projector, Banquet seating, Dance Studio, Hardwood Floors, Bars, Sprung/Ballet Floor, Moveable Chairs, Moveable tables, Projector, TV, Media Console, Dual Projector, Stage, Continuous Writing Surface, Media Console, Dual Projector, Continuous Writing Surface, Media Console, Dual Projector, Continuous Writing Surface, Whiteboard. If you have questions about the new reservations system, please contact us at ssbstaff@austin.utexas.edu. Group Study Rooms and Presentation Practice Rooms are available for reservation only when hosting theLibraries. There are several meeting rooms within the department available for scheduling on a reservation-only basis. What does the violate building hours message mean? Authorized representatives of Registered Student Organizations and UT Austin department staff may reserve the rooms. For example, if it is November of 2014 then reservations can only be taken for the current semester, the spring semester ending in May, and the summer sessions ending in July. Library group study rooms are NOT available for class meetings, review sessions or extended office hours. The form can be downloaded from Box. Share details about room changes with all meeting/event attendees. Reservations outside of these dates will not be accepted. Please use theCNS Molecular Biosciences (MBB, NMS, NHB) Rooms template. FALL SEMESTER REQUESTS SUBMISSION DEADLINE: First Tuesday of May at 10 AM. Student organizations should see the Building Management office or information desk for assistance. For more information and a complete list of approved Priority Uses please refer to our Policies & Procedures. Food is not allowed in the classrooms and conference rooms. Due to construction this space cannot be reserved at this time. This room does not have a door for privacy. Faculty, staff, graduate and undergraduate students in the Department of Aerospace Engineering and Engineering Mechanics are able to use a variety of rooms and spaces in the ASE building. and returned back to their original locations to prepare for the next conference. Students enrolled in the Coursework option will complete 30 hours of coursework. Priority is given to FAC building occupants. After-hours access to the building is restricted. SSB room reservations for Fall2022 opened to SSB staff at10:00am on Tuesday, April 26th, 2022. Please click on one of the tabs below for information. Indoor Room Reservations. In addition, please try to be specific with the number of attendees to ensure the room selecting will best fit your needs. NHB 1.720 use policy: This room is not to be used for scheduling regular courses offered by any academic units. PO Box 7216, Austin TX 78713-7216. The South and West Patio areas may be reserved through the "Outdoors/A-frames/Banners/Jester Tables"optionon Mazevo. Built in screen. mirrors, individual room sound system for fitness and dance classes, Retractable partition wall to room 2.104, individual room sound system, table tennis, Individual court speaker system; carpeted seating/viewing area behind courts, (SEA) Sarah M. and Charles E. Seay Building, Projector, TouchControl, Mac/Win, DocCam, DVD, VCR, Two data projectors, split-screen capabilities, two wireless microphones, A/V equipment, Two Computers, VCR, Doc Cam, two data projectors, with split-screen capabilities, A/V equipment, Two Computers, DVD, VCR, Doc Cam, Computer Lab, Projector, Doc Cam, DVD, VCR, Moveable Chairs, Moveable Chairs, Projector, Doc Cam, DVD, VCR, Moveable Chairs, Projector with split screen, Doc Cam, DVD, VCR, Screen, Conference room, classroom, or theater, Screen, conference room, classroom, or theater setup, Projector, screen, conference room, classroom, or theater setup, Projector, screen, moveable chairs, tables; banquet, classroom, or theater setup, Projector, screen, moveable chairs, tables, stage; banquet, classroom, or theater setup, Moveable Chairs, Projector, Conference Room, Moveable Chairs, Moveable tables, projector, Auditorium Seating with Elevated Stage; A/V Options Available, Moveable Tables and Ergonomic Chairs; A/V Options Available, Private Dining Room; A/V Options Available. After logging into EMS, head over to "MY EVENTS" on the left hand side of your navigation bar. Coordinate with stakeholders to reserve: Having more people in a room than allowed per fire code violates Life Safety Code. If sound systems are used in themeeting rooms, the decibel range shall be restricted to a level that is not disruptive of other activities in the building. Please ensure that if the caterer will need the driveway in order to unload, that our office is aware so that we may contact our staff and make sure the way is clear. The West Mall Amplified Sound Area is the extreme east end of the West Mall, adjacent to the west steps of the Main Building. You will be contacted via e-mail about your approval status. 2.122 Convocation CenterCapacity: 231 - Media: full media console, 3.134 Conference RoomCapacity: 14 table seats, 12 side seats, 4.132B Old LibraryCapacity: 40 - Media: projector and screen, Capacity: 20 - Media: projector and screen, NHB 6.204 Large Conference RoomCapacity: 20 - Media: projector and screen, NHB 6.408 Conference RoomCapacity: 20 - Media: television, WEL 3.202 TA Office Hours RoomCapacity: 16 - Media: Whiteboard only, WEL 3.204 TA Office Hours RoomCapacity: 16 - Media: Whiteboard only, Department of ChemistryWEL 3.212105 E 24TH ST. Austin, TX 78712-1224, Department of Chemistry, College of Natural Sciences, The University of Texas at Austin, Graduate Office: 512-471-4538Undergraduate Office: 512-471-1567Chair's Office: 512-471-3949, Login | IT Help Request | Webmail | Sitemap. A group is defined as two or more students. For technical issues, contact CNS Classroom Technology by submitting a helpdesk ticket or call 512-232-9173. Priority is given to FAC building occupants. Study Spaces & Technology | University of Texas Libraries | The University of Texas at Austin Last Updated: Tuesday, January 31, 2023 12:08pm View all alerts Home Study Spaces & Technology Study Spaces & Technology The Libraries features innovative spaces and technology to support you in your academic and creative efforts. Contact the Student Services Building Management Office for questions about reservation policies (512-232-2890). Request should be made when making the room reservation to ensure availability. Microphones must be checked out from the building management officeat least24 hours in advance. Reoccurring room requests are for weekly, biweekly or monthly use of the standard meeting rooms at the WCP including the dance rehearsal space. Please Note: UT Libraries does not provide access to private spaces for remotely proctored exams and does not support or provide access to remote proctoring software on library computers. Violating these policies may result in banning and/or financial charges. Login using your UT EID. Presentation Practice Rooms are intended for use by groups that need to use the media provided. Use this site to book a group study room and/or view your reservation. The Mustangs Amplified Sound Area is the area bounded by the sidewalk on the east side of San Jacinto Boulevard, by the west wall of the Texas Memorial Museum, and by the outer edge of the two stairways on either side of the lawn. Student Services Building (SSB) - South Plaza, Student Services Building (SSB) - West Patio, Covered Tables With Chairs, Trash Bins, Trees, Thompson Conference Center (TCC) North Lawn, Thompson Conference Center (TCC) West Lawn. Student Activities (Banners, A-Frames, Outdoor Spaces and Tables). (You can also complete these steps in the default UI but we've found the scheduling assistant will catch the . Complete, get signatures, and submit the Request to sponsor off-campus individuals or groups (RG 750) as detailed on the form. Hours of Operation: The reservation period will include January 9th, 2022 throughAugust 19th, 2023. This room has a stairwell exit/entrance and thus the privacy of meetings cannot be guaranteed. Cockrell School of Engineering Hotline For specifics please speak with the WCP (formerly SAC) Reservations Office. The space is managed by Student Activities. Media Console, Continuous Writing Surface, Limited Media, Continuous Writing Surface, (PMA) Physics, Math and Astronomy Building, (PMA) Physics, Math and Astronomy Building). Please call the reservations office at 512-475-6628 to set up a meeting space tour with one of our staff based on availability. This room in the NI Student Project Center has 10 seats and is available to the CSE community, with priority given to Longhorn MakerStudio groups. We use a first-come, first-serve basis to process requests, and confirm requests about a month prior to first class day of each semester. College of Pharmacy Permanent building occupants shall submit their requirements for meeting space per semester online through Mazevo. Tables, moveable chairs, and dry erase boards. Our mission is to create, maintain, certify, and protect University records of courses, degrees, and students. Permanent SSB building occupants Registered student organizations (RSOs) No instructional media. Room Reservation Form The following requests are restricted to the faculty, staff, and students for the economic department. A wide range of indoor and outdoor facilities/spaces are available featuring accommodations to serve groups of all sizes. Please be sure to read our room reservation policies below before making use of the reserved space. Those seeking to host a program/event in which chaperones are NOT present must formally register with the Youth Protection Program office and complete a number of requirements set by the YPP. By reserving a room in the Student Services Building, you agree to: Please note that custodial staff are not responsible for cleaning the SSB meeting rooms. . Stage, audio, lighting, projection. Anyone with a College of Natural Sciences affiliation will automatically be assigned access to CNS buildings and rooms. Attn: Room Scheduling Reservations. ASE Computer Lab (ASE 1.112A), Capacity 44Department Classroom (ASE 2.134), Capacity 30These rooms are available to ASE/EM faculty, staff, graduate and undergraduate students.Both rooms require online reservation request 24 hours in advance and department approval. See a complete listing of room descriptions, including furniture and equipment. Instrument Reservation Information TMI offers the use of its over 100 instruments and pieces of equipment to both internal UT users, and corporate and external users. Our office schedules university General Purpose Classrooms (GPCs) on behalf of the University. There are many reasons why your room is not showing up. The WCP has 6 general meeting rooms, an executive meeting room, a black box theatre, a ballroom, a dance rehearsal space, a legislative assembly room and an auditorium for the use of students and departments on campus. Reservations are limited to 4 hours total per EID per week. For Rowling Hall room reservations, please Submit a Reservation Request at the Event Management System for UT Austin. Phone: 512 475-7600 Clean up the room before you leave so that it is ready for the next group. College of Natural Sciences There are three types of reservation requests: Specialty, Standard and Reoccurring. Browse - allows you to view a list of group study rooms and check for existing reservations - provides you with detailed information about equipment in each room. Please refer to our policies and procedures section 5.1 for further information on decorations. The hall also houses the countrys largest tracker organ. Graduate students, undergraduate students, and student organizations may request use of these spaces and may use them only with a confirmed reservation. Using this caterer requires no additional forms or meetings. Events must be chaperoned. How to Request a Room Reservation: In order to complete this task you will need to log into Office 365 using your University of Texas Credentials. If a resolution cannot be reached, locate a nearby available room and use it. Of Natural Sciences affiliation will automatically be assigned access to CNS buildings rooms. Space can not host unnaccompanied minors this site to book a group study rooms are intended for use by that! 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